Student Event Cancellation Policy

In an effort to teach professionalism, the Career Development Center has created an Event Cancellation and No-Show policy. All Career Development Center event registrants are required to follow the Cancellation and No-Show policy listed below:

Events will be categorized as Tier 1, Tier 2, or Tier 3, depending on the event's visibility, required resources, and importance to our relationships with employers/recruiters. Late cancellation (within 3 days of the event) or failure to appear for an event will result in a violation of the event policy. The offenses are divided into three tiers which correspond with the tier level of the events.

  • Tier 1 Event: The student will be required to write a letter of explanation to CDC staff. This letter should be submitted within 5 business days of the event.
  • Tier 2 Event: The student will be required to write an apology letter to the employer(s) at the. This letter must first be approved by a CDC staff member. The student may also lose certain career service privileges. This letter should be submitted within 5 business days of the event.
  • Tier 3 Event: The consequences of this offense will vary case-by-case and may include some form of suspension from a career service activity, event, or service provided. Tier 3 offenses may be subject to a meeting with a career development center staff member, an apology letter to appropriate parties, or another action deemed appropriate by the career center staff. The timeline for these consequences will be communicated to the student on a case-by-case basis.

If a student violates the Tier 1 policy 3+ times without a letter of explanation, the next offense will be bumped up one tier. If a student violates the Tier 2 policy 2+ times without a letter of apology, the next offense will be bumped up one tier.

Explanation Letter Template

Hello [STAFF MEMBER]

[In this letter, you should mention which event you did not attend and apologize for having missed it, regardless of your reason. You should then explain why you missed the event. You should acknowledge that resources might have been expended for your attendance. Finally, you should close by stating that you understand that future late cancellations or no-shows may result in restriction from participation in future Career Development Center events and/or usage of Razorback CareerLink.]

Sincerely,

[YOUR NAME AND CONTACT INFORMATION]

Apology Letter Template

Hello [EMPLOYER]

[In this letter, you should mention which event you did not attend and apologize for having missed it, regardless of your reason. You should then explain why you missed the event. You should acknowledge that resources might have been expended for your attendance. Finally, you should close by stating that you are grateful that they partner with UA to make opportunities available to students and that you hope your no-show/late-cancellation did not reflect poorly on UA.]

Sincerely,

[YOUR NAME AND CONTACT INFORMATION]